look forward to reviewing your idea in writing, first. When submitting your proposal, please feel free to also submit video of your programming. During the assessment
process, when staff are reviewing the proposal and any supplementary material
that is provided, a meeting might be called to discuss the proposed
initiative in greater detail. Throughout the process, the staff in our Educational Partnership Office will be in touch with you at regular intervals. They are also available to receive any queries you have while your file is being assessed, at (416) 397-3340.
We aim to provide a response within a semester. It could take longer to reach an agreement, if a proposal is accepted. The length of time in assessment depends on the scope or complexity of the initiative being proposed, and if the programming is addressing an identified educational need prioritized by the TDSB.
do not need to submit a partnership proposal. Individuals involved in
single-time, single-site events are invited by TDSB staff into the school. They sign-in as a Visitor at the school office; are accompanied by the Principal or
Designate at all times; and, are never alone with student/s. If, however, you are
leading the initiative in more than one school, or in the same school more than
once, completing a proposal form with the Educational Partnership Office is required.
please do! It is important that your agency and initiative/s are assessed
through the Educational Partnership Office, and documented appropriately.
We want your agency and programs to be listed on our list of Accepted Educational Programming Partners, if you are operating successfully during the instructional day. (*Note: If you are working after-school, continue to operate through our Permits Unit. You do not need to submit a proposal with our Educational Partnership Office.)
are listed publicly on the external and internal TDSB websites.
promotional materials are posted electronically on the internal TDSB
Business Development Distribution of Materials webpage. They can be
easily referenced by TDSB staff across the system. The Business
Development department also distributes print materials across the system.
There is a sliding fee-scale for this service.
TDSB Contact department for the partnership promotes the program, as per
the terms of the particular agreement.
makes no guarantee of the number of schools/students that will participate
in any partnership initiative. Interested schools will contact partners.
mass emails are allowed.
can correspond directly with schools that have expressed an interest in their
program, and with whom they have a working relationship.
The Educational Partnership Office will make introductions of accepted partners to the TDSB
Business Development department. Annually, or as per the terms of your
agreement, Business Development will post your e-flyer on the internal
TDSB Distribution of Materials website, so that it is readily available for
TDSB staff to view and/or download. Business Development also guides partners
in the distribution of print materials, as needed. Please note there is a
sliding fee-scale for the print material distribution service. Partners can also engage in email communication with TDSB staff that is compliant with the Canadian Anti-Spam Legislation (CASL): meaning that TDSB staff who receive emails have given prior permission to receive the partner's e-communications, and that all email communications have an 'unsubscribe' option.
The TDSB insurance program does not extend to its
educational partners. Partners are responsible for maintaining their own
insurance, to insure against civil litigation alleging professional errors,
omissions or charges.
Depending upon the programming being provided, some educational partnership agreements
will require an insurance certificate to be provided prior to finalizing a
partnership. The certificate must indicate that the partner has a
minimum of $5 million liability insurance naming the TDSB as “additionally insured”, effective for the duration of the partnership agreement. To
assist partners in meeting the liability insurance requirement, the TDSB has
contracted Aon insurance brokers to provide insurance. Aon insurance brokers offer our partners the benefit of
insurance expertise by dedicated insurance agents.
Please note the following process: Aon
will provide a quote to the partner directly. If the partner accepts the
quote from Aon, all insurance-related fees will be settled with Aon directly,
after which the insurance certificate will be emailed to the partner and the
TDSB Central Partnership Office at the same time. Partners are free to obtain
liability insurance coverage from other vendors. However, the insurance
certificate must meet the requirements specified above.
accepted educational programming partner agencies with current agreements: upon confirming the scheduling of partnership programming, the school or department making the arrangement provides the partner with a Purchase Order Number. The partner ensures that the deliverables are completed as scheduled. Following program or service delivery, the partner creates
an invoice. Invoices must indicate the Purchase Order number, and the financial terms as per their agreement. Invoices are emailed by the partner to firstname.lastname@example.org.
Please check out our Partnership Opportunities brochure, as your request may have been considered as a business or facilities arrangement. If you would still like the proposal for educational programming during the instructional time of a school day to be reconsidered, contact the Educational Partnership Office and they will send you a Closure Reconsideration Form that needs to be completed in order to prompt a decision review.
Check out our Partnership Opportunities webpage and video as helpful tools for understanding the various pathways to engagement. How you engage will depend on what your agency offers, when, where, for whom; and, if there is an identified TDSB need for the programming, service or resource.
Please see our video on Educational Programming Partnerships before contacting the Educational Partnership Office. It all begins with a proposal submission. Afterwards, you will be able to view the status of your file as it moves through the assessment process, and/or when your partnership comes up for review.